The cost of paper document storage and management is staggering:
- A typical employee spends 30% - 40% of his time looking for information locked in e-mail, documents, shared hard disks and filing cabinets
- The average document is copied 9 to 11 times
- Filing costs average $20 per document
- 18 minutes is the average search time for a document
- When an employee leaves a company 70% of his knowledge walks out the door
- Each misfiled document costs $125
- Each lost document costs $350 to $700
- More than 70% of today's businesses would fail within 3 weeks if they suffered a catastrophic loss of paper-based records due to fire or flood.
Sources: AIIM, ARMA and Gartner
Paper documents are hard to share, costly to file, take up a lot of storage space, and are difficult to retrieve. Wouldn’t it be great if you could eliminate all that paper, store it on your server, and search or retrieve it with a simple click on a link?
A Document Management Solution like that offered by Tribute partner Enlighten.Net allow you to do the following:
Store and Manage Paper Documents as Searchable PDFs
File cabinets full of contracts, invoices or other business "paper-work" are costing you money. Filing and retrieving these documents takes time away from more critical tasks. With our Document Management solution, scanning documents takes just moments, and retrieving them, just seconds.
Print and manage your business system reports without using any paper!
Still printing reports from your business system to paper? Save reams of paper and distribute reports more efficiently by printing them directly a Document Management system. Whether your system runs on Windows or some form of UNIX, our system works for you!
Manage incoming faxes like other documents
Faxes are an integral part of every business, so they should be managed just like other documents within your organization.
Get Instant Search Results - Any Software, Any Text
Reading an email about an invoice that you wish to see? Looking at an order in your business system and want to see the signature on the Proof of Delivery? Connect any software application to your documents or reports in seconds.
Capture, Organize, Manage, and Share Information
Sort and manage any type of file (i.e. Word, Excel, PowerPoint, PDF, HTML, audio, video, digital pictures, etc.) in a safe, secure and easy-to-retrieve server. Communicate more effectively with your employees.
For more information on how to save time and money with Enlighten.Net contact: